Task Tracker Bulk Actions

Overview

In the Task Tracker, you can use bulk action options to perform a specific action on a large number of tasks at the same time.

To access the bulk actions toolbar, select one or more tasks by checking the boxes in front of the task name in the first column of the table. This will cause the bulk actions to appear above the Task Tracker table, temporarily replacing the standard toolbar options.

How to Bulk Archive Tasks

Note: You can only archive subtasks by archiving their parent task. When you archive a parent task, all subsequent subtasks are also archived. The bulk archive button will appear deactivated if you only have subtasks selected.

1. In the left navigation, click Projects.
2. In the Project List on the Projects page, select your project.
3. In the project workspace, click the Task Tracker tab.
4. In the task list, check the box to the left of each task you'd like to archive.
5. In the bulk actions toolbar that appears above the Task Tracker table, click the Archive icon. The Archive Tasks modal appears.
6. Click Archive to apply your changes. 
   

How to Bulk Delete Tasks

1. In the left navigation, click Projects.
2. In the Project List on the Projects page, select your project.
3. In the project workspace, click the Task Tracker tab.
4. In the task list, check the box to the left of each task you'd like to delete.
5. In the bulk actions toolbar that appears above the Task Tracker table, click the Delete (“   ”) icon. The Delete Tasks modal appears.
6. Click Delete to apply your changes. 

How to Bulk Change Task Types

1. In the left navigation, click Projects.
2. In the Project List on the Projects page, select your project.
3. In the project workspace, click the Task Tracker tab.
4. In the task list, check the box to the left of each task you'd like to change the task type for.
5. In the bulk actions toolbar that appears above the Task Tracker table, click the Type button. The Change Task Type modal opens. 
6. Select the new task type for the selected tasks.
7. Click Change Type to apply your changes.
    

How to Bulk Change Task Statuses

1. In the left navigation, click Projects.
2. In the Project List on the Projects page, select your project.
3. In the project workspace, click the Task Tracker tab.
4. In the task list, check the box to the left of each task you'd like to change the task status for.
5. In the bulk actions toolbar that appears above the Task Tracker table, click the Status button. The Change Task Status modal opens.
6. Select the new task status for the selected tasks.
7. Click Change Status to apply your changes.
   

How to Bulk Add Task Tags

1. In the left navigation, click Projects.
2. In the Project List on the Projects page, select your project.
3. In the project workspace, click the Task Tracker tab.
4. In the task list, check the box to the left of each task you'd like to add a tag to.
5. In the bulk actions toolbar that appears above the Task Tracker table, click the Tags button. The Add Tags modal appears.
6. Type the tag you'd like to add to the selected tasks, and then select Add [Tag Name] from the drop-down that appears.
   
7. Repeat step 6 for each tag you’d like to add.
8. Click Add [#] Tags to apply your changes.
   

How to Bulk Change Task Start Dates

Note: If the task whose start date you're trying to change has any subtasks, the Date button will be disabled. In this case, you can only change the date for the last subtask in the task hierarchy, so you will need to expand the hierarchy and check the box for the last subtask in order to enable the Date button.

1. In the left navigation, click Projects.
2. In the Project List on the Projects page, select your project.
3. In the project workspace, click the Task Tracker tab.
4. In the task list, check the box to the left of each task you'd like to change the start date for.
5. In the bulk actions toolbar that appears above the Task Tracker table, click the Date button. The Change Task Start Dates modal opens. 
6. Type in a new date in the Start field or click the Calendar (“   ”) icon to select one from the date picker that appears.
   
7. Click Change Dates to apply your changes.

How to Bulk Add Assignees

1. In the left navigation, click Projects.
2. In the Project List on the Projects page, select your project.
3. In the project workspace, click the Task Tracker tab.
4. In the task list, check the box to the left of each task you'd like to add assignees to.
5. In the bulk actions toolbar that appears above the Task Tracker table, click the Assignees button. The Assign Members to [#] Tasks modal opens.
6. Select each resource you want to assign to the selected tasks from the All Project Resources drop-down.
7. Click Add [#] Assignees to apply your changes.

How to Bulk Duplicate Tasks

1. In the left navigation, click Projects.
2. In the Project List on the Projects page, select your project.
3. In the project workspace, click the Task Tracker tab.
4. In the task list, check the box to the left of each task you'd like to duplicate.
5. In the bulk actions toolbar that appears above the Task Tracker, click the Duplicate button. The newly duplicated tasks appear at the top of the task list with the original task names.

Note: When a subtask is duplicated, it becomes a parent task. If you want to duplicate a subtask and maintain the original task hierarchy, you must manually recreate the hierarchy after all the tasks have been duplicated.

How to Bulk Distribute Scheduled Hours to Tasks

After resource estimated hours have been added to tasks, you can evenly distribute these hours as scheduled hours to assignees on these tasks.

Note: In order for the scheduled hours to properly distribute, a selected task must have both a Start and Due Date and the resource estimated hours must not exceed 24 hours per day between the Start and Due Date.

1. In the left navigation, click Projects.
2. In the Project List on the Projects page, select your project.
3. In the project workspace, click the Task Tracker tab.
4. In the task list, check the box to the left of each task you'd like to distribute scheduled hours to.
   
   Tip: To distribute scheduled hours to subtasks, select the arrow to the left of a task name to expand the subtasks, then check the box of the subtasks you want to include.

5. In the bulk actions toolbar that appears above the Task Tracker, click Scheduled Hours in the top-right corner of the screen, then select Distribute Scheduled Hours.

6. In the Distribute Scheduled Hours modal, select Distribute Scheduled Hours to confirm that you want to replace all existing scheduled hours for assignees on each selected task with scheduled hours matching the resource estimated hours. The scheduled hours are evenly distributed between the task start date and end date.

How to Bulk Clear Scheduled Hours from Tasks

1. In the left navigation, click Projects.
2. In the Project List on the Projects page, select your project.
3. In the project workspace, click the Task Tracker tab.
4. In the task list, check the box to the left of each task you'd like to clear scheduled hours from.
   
   Tip: To clear scheduled hours from subtasks, select the arrow to the left of a task name to expand the subtasks, then check the box of the subtasks you want to include.
5. In the bulk actions toolbar that appears above the Task Tracker, click Scheduled Hours in the top-right corner of the screen, then select Clear All Scheduled Hours.
   
6. In the Clear All Scheduled Hours modal, click Clear to confirm that you want to remove all scheduled hours from the selected tasks. The scheduled hours are deleted and no longer appear on the task.

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