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Project Stages Overview

Available in: All Plans
Project Permissions: Project Administrator, Edit Financials

Default Account Permissions: Account Administrator, Report Viewer with Cost, Report Viewer, Project Lead, Project Creator


There are two stages in a project, the Estimate stage and the Project stage. You can indicate which stage a project is at during project creation or move the project to a different stage at any time.

You can choose to include or exclude based on the project’s stage in the following areas of the app:

Estimate Stage

This early stage of a project allows you to quickly and efficiently build a bottoms-up estimate for your clients—which involves building a task schedule, allocating roles to tasks, and estimating resource hours, costs, and margins—before any work on the project begins. You can complete all of this work using the same tools that are available for building a project during the Project stage.

From the Task Tracker, you can quickly apply templates, add resources and their scheduled hours, and enter any other pertinent details that you need during the Estimate stage of a project.

Tip: When you add unnamed resources and enter resource estimated hours from the Task Tracker, it's even faster to build your project estimate. You can also see estimated numbers for financial project information in the Summary Bar that update in real-time as you make changes.


Project Stage

At this stage of the project, you already have your budget and staffing figured out and the work is ready to begin. If your project was built out in Kantata OX in the Estimate stage, you can update the project from the Estimate stage to the Project stage without having to duplicate any work effort.


How to Start a Project in the Estimates Stage

  1. In the left navigation, hover over Projects and select Add New .
  2. On the Create a New Project page, enter the Project Name, then select Start Project in Estimate Stage.
  3. Fill out all relevant fields for your project in the remaining sections, then select Create Project in the top-right corner of the page.

How to Move an Existing Project to a Different Stage

Users with Edit Financials permissions or higher can move the project to a different stage at any time.

  1. Go to the project that you want to update.
  2. In the project header, select the Actions icon and select one of the following options:

    • Move to Estimate Stage
    • Move to Project Stage

    The project updates to the appropriate stage.


    Note: The project can also be moved to the Project stage from the Summary Bar by clicking Start Project.
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