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Proofing Workspace



Mavenlink Proofing lets you manage feedback on assets and collateral for a project. The Proofing Workspace is where you provide detailed, actionable feedback, and compare versions of the same asset or compare assets to each other.


Types of Proofs

Whether brochures, pamphlets, photographs, videos, or other assets, the Proofing Workspace supports a wide range of file formats, including:

  • PDFs
  • Text documents
  • Photos and graphics
  • Video and audio files

For a complete list, see our article on Supported File Formats for Proofing.

Page Navigation and Display Menu

Page navigation options appear when you have a multi-page asset. Use the up and down arrow icons provided, or type in the page number directly. You can also use the Page Up and Page Down keys on your keyboard. proofing-text-page-navigation.png

Use the Display Menu (" ") to choose how you want to view a document. proofing-text-display-menu-options.png

  • Continuous Scrolling—Removes pagination, which can be useful if you need to scroll through a multi-page document.
  • Single Page—View a multi-page document one page at a time.
  • Two Pages—Lets you view pages side-by-side. This view is useful for assets like pamphlets and brochures.
  • Show Cover Page—When viewing as Two Pages, it separates the cover page so it is viewable as a single page.

Note that when you publish a comment, the Display returns to Single Page view.

Feedback Panel

The Feedback panel is where you leave comments and select markup tools for text, image, and video annotations. proofing-feedback-panel-empty.png

  • Filter (" ")—Use to narrow down feedback, such as feedback from a specific member, or only feedback that has replies. You can also change how feedback is sorted, whether in descending or ascending order, or by member, replies, or by page.
  • Options (" ")—You can mark all feedback as read, and generate a Feedback Summary report.
  • Plus Sign (" + ") and Chevron ("   ")—Select to add or hide comments.
  • Add Feedback—Where you enter comments.
  • Clear—Removes all annotations and comments made on the asset.
  • Save Draft—Lets you save your annotations and comments. Best used with tool options, such as highlighting text, because you can only use one tool option per comment. Drafts can be accessed by selecting the chevron (add SVG).
  • Publish—Make comments and notations public to others in the project.

If you are leaving feedback for a video, there are two additional elements in the Feedback panel: a timer, and the ability to span frames which lets you leave comments related to any 5-second interval within a frame. Selecting Span Frames is useful to note where you want a fade, or if there is an unintended interruption. proofing-video-span-frames.png

Markup Tools

You can add annotations to documents, images, and video using the markup tools. Annotations can only be saved and published with comments. proofing-workspace-text-markup-tools.png

  • Draw (" ")—Use to free draw comments, shapes, and other call outs on the asset. You can change the size of the pencil, as well as its color and opacity, to better suit your feedback.
  • Copy Review (" ")—For text-based assets only. Make specific annotations, such as highlighting blocks of text, marking where inserting new copy, and where to replace existing text. You can also highlight text to delete and text to underline. The Feedback panel lets you provide additional context, such as why copy should be removed.
  • Region (" ")—Use to draw attention to a specific area, such as an image that needs to be cropped or switched for a different one.
  • Callout (" ")—Creates an arrow that you can use to point to specific points in an image and direct comments accordingly.
  • Image (" ")—Upload another image for comparison or to suggest as a replacement. You can add more than one image and change the opacity of each.
  • Reference (" ")—Lets you link to another asset within the same project or add a link to an external source, such as a website.
  • Text Search Tool (" ")—For text-based assets only. Use to find keywords within a document quickly, and link to other assets as well as external content. Note that if your text asset is more than one page, you can set it to continuous scrolling from the Options menu, and the Prev and Next buttons will also find the word on the next or previous page.
  • Pan (" ")—Lets you drag around the asset, and move or select markups to delete.
  • Delete ("
    ")—Remove selected or active markups highlighted by a dotted line. You can also use the DELETE key on your keyboard.

Video Controls

Video files have specific navigation controls to make it easier to get to where you want in a video. proofing-video-navigation-controls.png

  • Digital Timer—Same as a timestamp; it shows you where you are in the video, and is also visible in the Feedback panel so you know exactly where you have left feedback.
  • Playback Rate—Use to determine how quickly or slowly you want to play the video, from 0.2x up to 2.0x.
  • Previous Frame (" ")—Move back a frame.
  • Play Video (" ")—Plays the video from the selected frame.
  • Forward Frame (" ")—Move ahead a frame.
  • Volume (" ")—Listen to or mute the audio content as you view the video.

Asset Explorer

The Asset Explorer (" ") displays thumbnails of all the assets associated with a project. You can see which assets have new comments, another version, and easily move between them. proofing-asset-explorer.png

If there is more than one version of an asset, the most recent version is displayed for review. To see older versions, select the asset, and then Versions from the dropdown menu. proofing-workspace-select-versions.png

Compare Lab

The Compare Lab (" ") lets you see assets side-by-side so you can compare them to each other, or compare versions of the same asset, and leave feedback. View and compare side-by-side, vertically, or in a split view. proofing-compare-lab.png

  • Horizontal Compare ("   ")—Use to view assets side-by-side.
  • Vertical Compare ("   ")—Use to view one asset on top of another.
  • Split View ("   ")—Use to view changes to assets vertically or horizontally.
  • Show Pixel Differences ("   ")—Use to see each pixel change between assets.proofing-display-pixel-difference.gif
  • Lock Navigation ("   ")—Use if you want the assets to zoom and scroll together.
  • Markers ("   ")—Displays where comments have been left.
  • Collapse Side Panel ("   ")—Closes the Feedback panel. 

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