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Within each Project, you have an Activity tab which acts as a real time messaging feed for anyone who is invited into your Project Workspace. Direct a message to a particular person using @mentions, where you type the @ symbol followed by the person’s name. Using an @mention will send the person you mentioned an email with your post. You can also private message a team member or client right from the Activity feed or in the Task Tracker.
HOW WILL IT HELP YOU?
The Activity tab helps keep track of communication, uploaded documents, and the latest updates within a Project. This area also includes the Project Admin Box, which has high-level information about the budget, schedule, and participants. You can also see Upcoming Tasks in from the Activity tab and quickly access those task’s details by clicking on them.
WHAT THE MAVENS KNOW
Think of the Activity feed within a Project as an instant messaging space between you and others who are invited into your Project. It’s best not to treat it as an email correspondence, but instead utilize this section for quick questions, updates, and sharing files from your computer or Google Drive.
Uploading a File and Google Drive doc
You can attach a file and Google Doc right from the projects Activity tab and post it to your project’s participants. If you uploaded a file to a private message, only users who have access to that message will be able to see and download the file. Note: you must enable the Google Drive integration to use this feature.
Task Tracker within the Activity tab
When uploading a file or Google Doc to the Activity tab, a good rule of thumb is to link it to a task in your project’s Task Tracker by clicking on “Link to a Task” beneath your post and selecting the appropriate task. This helps your project participants know the attachment is for a specific task.
How do I make posts private?
Click the lock symbol and select the users you’d like the post to be visible to. Or, you can turn on your Advanced Post Settings under Account Settings or in your project workspace. When turned on, you will be required to specify the list of recipients for a message by default.
Advanced Privacy - Workspace Setting
You can turn the workspace privacy setting on when creating a workspace or under the Manage button of an existing workspace.
Advanced Privacy - Account Setting
You can also specify that all projects on your account should default to private posts. You will always have the option to override this when creating a project.
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